Howdy all
Its that time of year again when The Wellington Mountain Bike club is given the opportunity to run a round of the 2009 New Zealand MTB Cup.
At this stage there have been no takers for round 2 in the north island series on Fri/Sat 16/17 Jan.
We would like to have a meeting to see if this is something wellington riders want to be part of and to see if we have enough people who are willing to be involved in the organization of such an event from begining to end.
Since we did it all last year we have better understanding of what needs to be done and a load of information on every task to work with. As this is not a National champs round it will mean there will be a lot less involved than last year from an organizational point of view. Last year the event went well but we did end up being short staffed and a few people were run off their feet.
What we would really like to see is more people involved in being part of running a race because at some point soon if people don’t start helping with these events then there will be no one left with any Downhill Race management experience to run any race’s at all,l which would mean no race's being run. Wouldn’t that suck!
So If you think you can lend us a hand then come along and we can discuss how your skills can be put to best use.
We would like to meet at the: Hotel Bristol at 6pm on Wednesday the 3rd of September 173 Cuba st
Transport issues to sort
Since the last Nationals race the Long Gully Land owners (The Watson’s) have spent a sizable amount of money Tar sealing a large section of road that they feel the use of heavily loaded shuttling transports could cause costly damage. What this has meant is that the use of large trucks for shuttling can be used but will need to be limited to picking up riders from the nearest gravel hairpin corner on the road in.
The question is would this push up be too much to ask from riders?
(see photo + posts comments or come to meeting)
Here is a list of some of the tasks that we need help with . if we can get 5-6 core helpers we will concider taking this event.
Event REO
Mike will Organize the event providing there are enough people involved to share the workload.
Transport
Vince Langford being our resident expert at transport has stuck his hand up to sort this out.
Track Preparation
Organizing dig parties to get the track up to scratch, safe and also possibly adding something new.
Base camp Site management
Organizing the layout of the finish area sites for: Teams, Product Tents, Sponsors, first aid, timing etc. Being there on their arrival during the event weekend. Working with site bookings.
Posters/signage
We might want to get our own poster out there early and may require a few signs to made up closer to the event.
Funding proposals
Events of this size simply cant sustain themselves from the entry fee’s and extra funding from trusts need to be applied for early on. We have copies of all the applications from last year to work from to make it easier.
Volunteer Management
A variety of volunteers need to be coordinated and looked after
First aid ,Portaloo and Caravan Booking.
Acting as the main contact to sort these facilities
Promotion
Sorting medai coverage and working with sponsors.
Well i guees that covers it , hopefully we will get some encouraging feedback
cheers
MIKE |
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